Clerical Officer (Contract)

Job Ref: JBASTI
Sector: Office & Secretarial
Job Type: Contract
Date Added: 22 March 2019
  • Dublin, Republic of Ireland Dublin Dublin 1Dublin 2
  • €25,000 - €26,000 per Annum
    ANNUM
  • Jamie Byrne
  • +0035316610644
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CLERICAL DUTIES

  • Relief receptionist, as required
  • Mail shots to members, packing and franking, as required.
  • Check and set-up of all meeting rooms, as required.
  • Store Room to be checked and kept tidy, deliveries to be put checked and stored when arrive.
  • Photocopying - general copying, as required.
  • Organising tea/coffee for meetings, as required
  • Shredding, ensure shredding bin in Storeroom is emptied. Arrange shredding removed from the building (Liaise with EO/Administration).

Daily Mail:

  • Franking mail, daily.
  • Assisting the opening and acknowledging incoming mail, as required;
  • Assisting with the inputting of mail on computerised record system, as required;
  • Assisting with the acknowledgement of Mail, as required.

Typing:

  • Dictaphone and copy typing, as required.
  • Typing Transcript of CEC and Conventions, as required.

Filing:

  • School filing.
  • Branch filing.

Standing Committee

  • Set-up Board Room for all Standing Committee meetings.
  • Assist with preparation and issuing of Standing Committee documentation for meetings, as required.
  • Assist with copying and distribution of Standing Committee Regional Election ballot material, as required.

Ordering (must be approved by EO/Administration)

  • All stationery, envelopes, copying paper, etc.
  • Ordering of water
  • Other orders, Tesco, etc. as required.

Note - Receive all deliveries from company suppliers, check and retain delivery dockets as back-up for Accounts Department.

GENERAL DUTIES, AS REQUIRED:

Conferences:

  • Annual Convention, CEC, Conference and Seminars: assist with the preparation and organisation of documents and folders; attending conferences in a clerical capacity, as required.
Annual Convention (duties assigned by EO/Administration)

The following duties:

  • Organise Running Order Folders for Top Table x 4 people.
  • Organise and issue posting of Convention material to Delegates.
  • Organising general material for Convention
  • Photocopy all documents for Convention

National Ballots:

  • Assist with administrative/clerical duties relating to a ballot of members, as required.

Data Entry:

  • Surveys, as required.

OTHER DUTIES:

  • Co-operating with the provision of cover for absent colleagues, as required.
  • Undertake such other or alternative appropriate duties as are assigned by the

EO/Administration, as required.

  • Maintaining and protecting the confidentiality of all documents.
  • Providing access to building outside normal office hours, as assigned by EO/Admin.

IRC is acting as an Employment Business in relation to this vacancy.

Irish Recruitment
21/04/2019 16:07:31
EUR 25000 25000