Workplace Experience Administrator

Education and research company looking to hire a Workplace Experience Administrator.

6-month contract

Salary = 32,000-36,500

Hybrid - office in Dublin City Centre

Administrative Support

• Administration of the PO, invoice, credit card payments process for workplace experience activity
• Managing travel requests and bookings for colleagues
• Managing taxis process and courier bookings for colleagues
• Acting as primary point-of-contact on workplace experience mailbox
• Maintain & update company documentation as required

Facilities Support

• Support activities around clearing-out our current office incl. scanning, shredding, organising documentation etc.
• Administration support for facilities contracts for both our current office and our new office
• Support for on-site set up of our new office
• Support for developing new office procedures and documentation for our new office

Meetings & Events

• Support coordination of staff events incl. facilities preparation, catering requirements, logistics
• Support for events on our internal communications plan
• Liaising with external suppliers in relation to internal / external meeting arrangements
• Acting as point-of-contact for all external parties to meetings & events

Wellbeing & Internal Communications

• Coordination of wellbeing events and tasks per our wellbeing calendar
• Support with wellbeing updates and newsletters
• Support with rolling out wellbeing initiatives

The ideal candidate will have:

• Strong administration experience in a similar role
• Proficiency using MS Office including Excel, Word, Outlook, Powerpoint
• Excellent verbal and written communications skills
• Proven organisational skills and approach while demonstrating strong attention to detail
• Experience at being flexible with adapting to new deadlines
• Self-motivation and the willingness to take on responsibility for your own area of work
• An organised approach to work and an ability to prioritise effectively in a busy and changing environment

Nice-to-have's:

• Experience of facilities management
• Demonstrate ability to work on own initiative

Guidant IRC is acting as an Employment Agency in relation to this vacancy.